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How To Apply For Administrative Officer in Canada at Quatiro LTD

As an Administrative Assistant at Quatiro Fratelli Kitchen Cabinet Ltd, your job is crucial in helping our team with administrative tasks. You’ll be in charge of handling office emails, setting up meetings, managing schedules, and taking care of other office duties to keep everything running smoothly.

Job Information

  • Location: Surrey,
  • BC Salary: $27.00 per hour,
  • working 30 to 40 hours a week
  • Employment Terms: Full-time position with permanent status, available for day, evening, weekend, on-call, early morning, and morning shifts
  • Start Date: Immediate start
  • Benefits: Health benefits included
  • Openings: 1 position available
  • Verification: Confirmed

Overview

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Languages: English

Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience

Experience: 1 year to less than 2 years

Responsibilities

  • Manage and coordinate office activities for efficiency.
  • Handle calls, emails, and inquiries, directing them to the right personnel.
  • Maintain and update records electronically and in hard copy.
  • Assist in scheduling appointments, meetings, and travel arrangements.
  • Prepare and edit documents, reports, and presentations.
  • Greet and assist visitors professionally.
  • Order office supplies and maintain inventory.
  • Handle confidential information with discretion.
  • Perform other administrative tasks assigned by the management team.

Qualifications and Skills

  • Proven experience (X years) as an Administrative Assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and time management skills.
  • Effective written and verbal communication skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Strong interpersonal skills, working well in a team and independently.
  • High school diploma or equivalent; additional qualifications in Office Administration are advantageous.
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Tasks

  • Schedule and confirm appointments.
  • Answer telephone and relay messages.
  • Answer electronic inquiries.
  • Order office supplies and maintain inventory.
  • Greet people and direct them.
  • Open and distribute incoming mail.
  • Type and proofread correspondence and documents.

Benefits

  • Health benefits
  • Health care plan

Who can apply to this job?

Only apply if:

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  • You are a Canadian citizen, permanent or temporary resident of Canada.
  • You have a valid Canadian work permit.

Note: If you are not authorized to work in Canada, please do not apply. The employer will not respond to your application.

How to apply

By email: quattrokamaljit@gmail.com

Advertised until

2023-12-18


Frequently Asked Questions

1. What does an Administrative Assistant do?

Administrative Assistants provide crucial support to offices, departments, or individuals within an organization by handling clerical tasks, scheduling appointments, managing correspondence, and maintaining organized office operations.

2. What skills are essential for an Administrative Assistant?

Key skills for an Administrative Assistant include proficiency in office software (such as Microsoft Office Suite), strong organizational abilities, effective communication, multitasking, attention to detail, and adaptability.

3. What are the primary responsibilities of an Administrative Assistant?

Responsibilities include managing calendars, arranging meetings, handling phone calls and emails, drafting documents, maintaining files, handling office correspondence, and providing administrative support.

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4. How does an Administrative Assistant handle multiple tasks efficiently?

They prioritize tasks, use organizational tools like calendars or task lists, practice time management, and effectively communicate to manage and complete various tasks efficiently.

5. What types of software do Administrative Assistants use?

Administrative Assistants use office software such as word processing, spreadsheet, presentation, and email software, along with scheduling tools, database software, and sometimes industry-specific software.

6. How does an Administrative Assistant maintain confidentiality in handling sensitive information?

They adhere to data protection policies, maintain secure files, limit access to sensitive data, and ensure confidential information is shared only with authorized personnel as per organizational guidelines.

7. What qualities are essential for a successful Administrative Assistant?

Successful Administrative Assistants possess adaptability, discretion, professionalism, attention to detail, strong communication skills, and the ability to work efficiently both independently and as part of a team.

8. How can someone become an Administrative Assistant?

Becoming an Administrative Assistant often involves gaining relevant skills through education, vocational training, acquiring experience in administrative roles, and developing proficiency in office software.

9. What career advancement opportunities are available for Administrative Assistants?

Administrative Assistants can progress to roles such as senior administrative positions, executive assistants, office managers, or specialize in specific administrative functions within various industries.

10. How does an Administrative Assistant contribute to the overall efficiency of an organization?

They streamline administrative processes, facilitate communication, ensure smooth operations within the office, and support the team, thereby contributing significantly to the overall efficiency of the organization.

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